Guest Addressing

Here are a few tips for setting up your template for guest addressing, as well as etiquette. I have the standard template set up into lines (Line 1, Line 2, etc.) so you can get a sense of how it will be laid out on the envelope. Please submit your guest addressing prior to giving design approval, and I will send you a snapshot of the addresses for your review.


General Guidelines:

  • For couples with different last names, you would put them on 2 separate lines (use the Line 2 column for the second name).
  • Typically, you would spell out everything that is not numeric (street, road, boulevard, the state name, etc.).
  • For families, it is appropriate to "and Family" in the Line 2 column if their children under the age of 18 are invited.
  • Anyone over the age of 18 should receive their own invitation, even if they still live with their parents who are also invited.
  • For more on etiquette, please visit this blog post.
  • For the country, you would only use this for mailing outside of your own country.



ALL SPELLING, CAPITALIZATION AND EXTRA SPACES ENTERED will show on your envelopes. Please run spell check, and ensure the capitalization you would like is reflected on the spreadsheet. Please be cautious of lines that are too long, as they may wrap and hyphenate on your envelope.

If you don't have the capitalization that you would like, you can use this easy Excel guideline below to automatically change your capitalization:


please save the file with your last name

Example: Smith Guest Addressing.xls



Please let me know if you have any questions!